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Keep your suppliers in the loop

The supplier should build from the right package. When you email “the latest drawing” it rarely is. The value is that they see the same versioned file you do, without you opening your whole system.

The supplier should see the same truth you do, not an emailed PDF memory.

Purchasing sends a pack. Design already changed. The supplier builds against what they got last week. That is how wrong batches start, not from bad intent. Colleag.ai keeps what you chose to share in one versioned place. You will recognise the call where the supplier says “we did not have that change”.

The supplier builds to what you sent, not to what you have now

Purchasing emailed “the latest drawing” last week. Design has already changed. The supplier builds to the pack they received. Wrong batches start that way, not from bad intent. The value is that they see the same versioned record you chose to share, without you opening the whole tree.

The change should reach the one who will build it

When a revision hits a supplier’s scope they should get the right file, not a link that lived on from last year. Colleag.ai keeps what you released in one place. You see what went out. They fetch what applies.

Address and country in the same breath as the drawing

When the drawing goes out, the colleague should also know country, ship-to address and whether they are the only source in your routine. That is fetched live from Monitor and laid against the product file. You do not write back to the ERP. You get the answer you would otherwise have asked purchasing for.

Key benefits

  • Controlled sharing of specifications and drawings with suppliers
  • Automatic notifications when changes affect supplier deliverables
  • Version tracking of documents shared with each supplier
  • Supplier data integrated into engineering decision context
  • Reduced communication overhead with supply chain partners

Read more

How do you share the drawing with the supplier in Shenzhen and also know country, address and whether they are single-source? Colleag.ai reads Monitor ERP live and the product files in the same answer. ERP has spend and address. PLM has the drawing. The project tool has “send to supplier” as a task.

The Shenzhen supplier needs the drawing, and you need country, address and whether they are single-source. Colleag.ai reads live Monitor and the product files in the same answer. You do not mail three PDFs and hope it was latest.

ERP has spend and address. PLM has the drawing. The project tool has “send to supplier” as a task. The Monitor connection is read-only, it does not book freight and it does not write an order back.

How this differs from ERP, PLM, LCM and project systems

ERP
ERP knows who supplies article 991203. It does not send the current drawing at the right revision.
PLM
PLM exports the file. It does not know if the supplier is 40 percent of spend.
LCM
LCM rarely cares about the envelope to the supplier.
Project management systems
A purchasing ticket is work. The answer, country, address, file, is Colleag.ai.

What Colleag.ai does here that those systems do not

  • Country, address and spend against the same supplier you send the drawing to
  • A version check on what the supplier actually received
  • Complaint material from the same fetch

See it in action

Book a 30-minute demo and see how Colleag.ai handles this for your team.

Book a demo