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Stop writing documents all day

The decision was taken in the room. The document was written three weeks later, or not at all. The value is not more templates. It is that spec, test report and change record grow out of the same decision, while you still remember why.

The document should follow the decision, not the hunt for time afterwards.

You already said yes to a second source, a new enclosure or a new test case. What remains is that someone writes it so the next person understands it. Colleag.ai drafts from the decision you just made, in the same tree as the product. You review and approve. You will recognise the Friday afternoon of “we will document on Monday” and the Monday that never comes.

The document should be written while you still remember why

A second source was approved in the room. The spec, ECN and test report would be “written on Monday”. On Monday there is another fire. Three weeks later someone guesses the rationale. The value is not more templates. It is that the draft grows from the same decision, in the same tree as the product, while you can still correct a sentence.

One decision, several records

When a part changes, the technical specification, the change record and the test text should come along. Colleag.ai drafts them from the decision and the product files. You review. PLM stores the file when it is done. It does not rewrite it from what you just said.

Your templates. Your coverage.

Each draft follows how you usually write, not a generic consultant template. Required sections show up. Cross references point at the right article. Word and PDF go out when someone needs to send. The source stays searchable, so the next person does not open “final_final_v3”.

Key benefits

  • Technical specifications generated from design decisions
  • Change orders and ECNs created automatically when changes are approved
  • Test reports linked to verification results
  • Compliance documents maintained in sync with product changes
  • All documents follow your company templates and formatting standards

Read more

How do specs, ECNs and test reports stay current when decisions happen in chat, not in a document tool? Colleag.ai writes the document from the decision and the product files. A PLM stores the file. An ERP does not know the spec must follow article 991203. A project tool has “write the document” as a task.

Documentation lags because it is written in a different tool than the decision. Colleag.ai takes the decision, the product files and the procedure and writes the spec, ECN and test report as markdown. Word, Excel and PDF are rendered when someone must send, the source stays searchable and diffable.

PLM stores the file when it is done. ERP does not know the spec must follow article 991203. A project tool has “write the document” as a backlog row. None of them keep the document in sync with what actually changed in the product this afternoon.

How this differs from ERP, PLM, LCM and project systems

ERP
ERP has article text. It does not generate the spec when design changes.
PLM
PLM versions the document. It does not rewrite it from the decision.
LCM
LCM bumps revision. It does not fill the sections that revision requires.
Project management systems
Documentation as a backlog item sits. Here it is written when the decision is made.

What Colleag.ai does here that those systems do not

  • Documents from decisions, not from a writing sprint
  • Your templates and SOPs, not a generic template
  • Word and PDF when the reader needs them, markdown as the source

See it in action

Book a 30-minute demo and see how Colleag.ai handles this for your team.

Book a demo